Project Administrator

Project Administrator (m/f/d), Full Time, Dublin/Berlin/Brussels/Copenhagen)

Open is seeking an enthusiastic and passionate project administrator to join our interdisciplinary and international team. The successful candidate’s primary role will be to provide project management support, help to manage project finances, publish the ongoing findings of OPEN on social media channels and organise international workshops and conferences. Where needed s/he may be also asked to help with research and data collection. The successful candidate will be located in either the Insight Centre for Data Analytics, University College Dublin, Ireland; Charité – Universitätsmedizin, Berlin, Germany; International Diabetes Federation Europe, Brussels, Belgium or the Steno Diabetes Center Copenhagen, Denmark.

Principal Duties and Responsibilities:

  • To support and coordinate the work of the research team and provide project management support
  • To assist in communicating and marketing the project, and disseminating results;
  • To help organise and support project workshops and events;
  • To assist in managing the project finances;
  • To assist in managing the project framework, schedules and procedures;
  • To assist with research and data collection for the project;
  • To assist in any other parts of the project as required.

Selection Criteria:

Selection criteria outline the qualifications, skills, knowledge and/or experience that the successful candidate would need to demonstrate for successful discharge of the responsibilities of the post.  Applications will be assessed on the basis of how well candidates satisfy these criteria.

Must haves:

  • Proven record of experience in an administrative role, preferably within a University environment
  • Strong communication skills, including the ability to communicate the research aims of the project effectively;
  • Financial management experience, i.e., evidence of experience managing a budget;
  • Excellent computer skills;
  • “Can do” attitude with an ability to problem-solve, and to work on own initiative;
  • Strong personal management skills, including experience in fostering effective teamwork;
  • Proven ability to work accurately in a demanding environment

Nice to haves:

  • Experience in the administration of research grants and an understanding of the financial mechanisms of research awards
  • Knowledge of University structures and procedures, including the University’s financial systems
  • Willingness to travel

Starting Date: As soon as possible

Duration: 1 year (with the possibility to extension)

Our team reflects a wide range of socioeconomic, cultural and religious affiliations within their countries, including people with chronic conditions and disabilities. We encourage people with disabilities and from other diverse backgrounds to apply.

Please send your CV and cover letter to:

Dr Shane O’Donnell and Dr Katarina Braune